Claims and Operations

There were very few people in attendance tonight.  Are you all only going to attend Board Meetings when a tax hike is threatened?  Here is our report:

7 Oct 2014: Board of Supervisors’ Public Hearing Meeting @ 5p

Thank you for the appointment this evening.

We have 2 subjects on our presentation tonight.  The first is taken from the Aug 2014 Claims.  The second is about operations.

1. We’ve reviewed the Aug 2014 Claims and found the following:
1. See attached Excel chart (Note: Excel chart is on file in the Chancery Clerk's Office.)
2. Many items such as tires and supplies are being purchased in Memphis.  There are also several car companies listed in the Aug claims.  Are these MS companies or TN companies.  Can’t we buy MS first before helping to build the economy of TN?
3. There are two entries from the Excel chart that I would like to bring to the public’s attention.

                                                              i.      The first is for Vender 9165.  This vendor is Sam’s Club 4740.  There are 10 charges listed on this account.  The items that I find questionable are:

1.        $118.46 to the Jail for Interest Charges.

2.      $499.00 for an X-box for AOP.

3.      And a total of $1,128.42 charged to our Supervisors for a brown leather sofa, a coffee table, accent (gable?), 5x7 area rug, set of candle holders, furniture and office e. (Note: Have learned the department was miscoded in these charges.)

                                                           ii.      The second is for Vendor 1140.  This vendor is Memphis Pool Supply.  There are 8 charges listed on this account.  The items that I find questionable are:

1.       A total of $162.88 charged to the Jail for Slaw Mix, Cabbage, Potatoes, Sweet Potatoes and Bananas.

2. There needs to be a serious discussion with the accounting department employee who is inputting this information.  If this same person is responsible for this, I will remind you that we have had quite a time getting information when requested through MS Open Records letters.  Just one of these items comes to mind now.  We are still waiting for the second Purchase Order and the list of names attached to the Gold Strike charges from 2011.
3. Operations:
1. We are presenting 2 requests for open records information. 

                                                              i.      The first was submitted on 8 Sep 2014 to Mr. McKay.  We have not heard back on this request.  Why is that?  Because we want to know who benefitted from the 2 $10,000 new home buyer loans?

                                                           ii.      The second is a new request that we are hand delivering to the County Administrator so that he may give the request to the correct party and may follow-up on the timely delivery of this information to the public.

2. Next, it has come to our attention that at least two of the Supervisors have interfered with the day-to-day operations of the Accounting Department.  It is my understanding that a Supervisor is prevented from doing this by law.  Further, it is my understanding that the only power you have as Supervisors is when you come together and have a quorum.  Mr. Pittman, is this correct? ( Note: Mr. Pittman said this was correct.)
3. One more thing in our report.  When the letter was read to hire Mr. McKay the last line of the letter said…”a good hometown boy.”  Now I’ve learned that Mr. McKay lives in Desoto County.  I’m not happy about being mislead like this.